If he is going to do it you will need a location with a flat surface so make sure you have that worked out. That was my problem with my party no one wanted to host it,Then when I found a place the shop wanted to charge me way too much money to use their lift. Steve also likes you to to schedule it a few months ahead so that way the plane fare is cheaper... Cheaper for you guys as well.... so the sooner you tell him the better. Also where will he be staying once he gets down here to bend the beams? Hotel arrangements? What about his transportation to and from the airport? His Lunch/dinner? you better factor that into the price as well. You better have this all on track before you even contact him. You have to make this guy want to come down here all other wise you will not make this happen.